Boys and Girls Village

School Administrative Assistant

LOCATION: Milford, CT
ABOUT US
At Boys & Girls Village, we understand that children and families are the cornerstones of our society. Since 1942, it has been our mission to preserve and strengthen family bonds. As a leader in services for troubled youth and their families, we continually strive to develop a seamless continuum of care. Boys & Girls Village offers an array of services for children and their families. These services range from highly structured sub-acute services on campus to intensive intervention and care in the home and the community. Our broad range of programs and services are designed to work collaboratively with families, state and local agencies, and other community providers.

 

  1. PURPOSE/FUNCTION OF PROGRAM:

The Charles F. Hayden School is committed to serving children through a psycho-educational, clinically informed therapeutic milieu. Collaborative educational planning and placement teams including families and district personnel design Individualized Educational Programs (IEP) for every student

 

  1. POSITION SUMMARY:

The School Administrative Assistant role helps ensure a safe, structured, orderly milieu.  They implement, track, and monitor processes/procedures needed for the effective functioning of the school.  Key areas include: tracking and monitoring the student referral process, maintaining student attendance records, communicating regularly with local school districts, scheduling PPT’s, etc.  This position is responsible for keeping the Educational Milieu Managers updated in regard to overall status of completion of processes as well as to recommend processes or systems that would further enhance the overall functioning of the milieu.

 

  • ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

 

  • Completes administrative tasks such as documenting meeting minutes, making photo copies, etc.
  • Tracks school staff Relias and other trainings and updates supervisors regarding deficiencies.
  • Tracks the completion of Incident Reports in Carelogic and collaborates with QA to ensure accuracy.
  • Manages and maintains necessary documentation such as restraint reports and DCF reports in order to adhere to CSDE, CSSD and DCF policy.
  • Coordinates and monitors the monthly reports for the vehicles used by School staff.
  • Attends weekly supervision and agency committees as assigned.
  • Coordinate early dismissal staffing rotation to REGIONS and Safe Haven
  • Completes daily Carelogic alert audits for all school staff and others as assigned.
  • Provides coverage and back up for School Administrative Assistant and Front desk as needed.
  • Assists Managers in managing payroll and coordinates with Business Office.
  • Responsible for entering and transferring student user names and passwords in Power School.
  • Assists in tracking student attendance and sending to proper authorities and bus assignments.
  • Make telephone calls to transportation providers, families, and school districts as needed.
  • Other duties as assigned

 

  1. ESSENTIAL QUALIFICATIONS/SKILLS:

 

  • Experience in administrative tasks in a public or private school setting
  • Must be organized and have good communication skills
  • Computer literate in Microsoft Suite
  • High school diploma
  • Valid driver’s license and clean driving record
  • Experience working in a fast-paced environment, working with youth.

 

V.                PREFERRED QUALIFICATIONS:

 

  • Bi-lingual in Spanish
  • Bachelor’s degree

 

VI.             SUPERVISORY RESPONSIBILITIES:

 

  • N/A

 

  • PHYSICAL DEMANDS:

 

  • Ability to climb stairs
  • Complete TCI training
COME JOIN OUR TEAM!
Boys & Girls Village takes pride in the supportive, team-oriented work environment we offer to current and prospective employees. We offer a comprehensive benefits package including medical, dental, life insurance, short and long-term disability, a retirement plan and generous vacation benefits. In addition, it is our goal to assure that the highest quality of care is provided to our clients by our competent, committed employees. To that end, we encourage professional development through our tuition reimbursement program and promote continued growth through various learning opportunities.
Boys & Girls Village is an Equal Opportunity Employer. We accept resumes on an ongoing basis. Due to the large volume of resumes that we receive, we kindly ask that you do not inquire via telephone about the status of your resume. You can be assured that if you do not hear from us, your resume will be held on file for future consideration.
PLEASE NOTE:Due to the Department of Children & Families regulations, we are prohibited from hiring anyone with a pending charges or convictions of assault or a violent crime; risk of injury to a minor; impairing the morals of a child; physical or sexual abuse, possession; use or sale of a controlled substance; similar crimes.
 

We are an Equal Opportunity Employer.